Open role
Personal Assistant, New York
New York, NY · Working arrangements discussed during recruitment · 1 position
Based in New York, you will work with colleagues across locations. Provide organised, discreet support to the founders and help their time run effectively. You will manage the practical details around meetings, travel, correspondence and follow-ups, anticipating conflicts and keeping commitments visible.
What you will do
- Manage calendars and meeting requests, balancing priorities and resolving scheduling conflicts.
- Coordinate travel, venues and meeting logistics, including arrangements across time zones when needed.
- Prepare meeting information and track agreed actions, keeping correspondence and follow-ups organised.
- Help maintain orderly administrative records and coordinate with relevant suppliers or service providers.
- Handle commercially sensitive and personal information discreetly and exercise judgement about what needs escalation.
What we are looking for
- Experience supporting senior executives or managing demanding administrative responsibilities.
- Excellent organisation, diary management and attention to practical details.
- Polished written and verbal communication with clients, colleagues and external contacts.
- Calm judgement when priorities change, with the confidence to clarify a request or flag a conflict.
- Reliability, discretion and a habit of following through without repeated prompting.
What we offer
- A direct working relationship with the founders and a clear role in helping them operate effectively.
- Varied work across scheduling, communication, meeting preparation and administration.
- Scope to establish dependable routines and improve the way executive support is organised.
Apply
Send a short note and your CV. Applications go directly to Solon.